Property Management Service in Temecula
If you own rental property, or are planning to invest and start generating rental home income, please read below to see a description of our property management services.
- Rent Collection
All rent is due on the 1st of each month and is considered late if received after the 3rd of the month. Telephone calls are placed on the 4th and Late Notices are also delivered. Removal proceedings are initiated if the tenant does not make immediate arrangements for rent payment. We feel that the collection of rent is one of our most important functions of managing your property.
- Automatic Deposits
If you wish, we will automatically deposit your monthly rental income into your bank account. We can also pay homeowner association payments and other relevant property service payments for you such as a landscaper or pool person. Simply supply us with the necessary payment coupons provided by homeowners association or invoices. Payments can be deducted from your account balance automatically on a monthly basis.
- Accounting Services
Every transaction affecting your account balance is recorded and explained in detail. Our computerized accounting system enables you to see exactly what has transpired with your property on a monthly basis.
Copies of all work orders and receipts are kept on file throughout the year. We will be happy to provide duplicate copies of this information at the end of the year to help you with your tax preparations.
In addition to the monthly statements we also provide a complete account summary at the end of the year. This shows you each accounting transaction posted on your property during the year: i.e. total rent received, total mortgage payments made, total maintenance expenses, etc. These statements are specially designed to simplify the year-end tax preparation job for you or your accountant.
We want good tenants just as much as you do! We pride ourselves in the quality of tenants we are able to attract. Our extensive tenant screening and credit investigations help ensure this.
Vacancies are expensive for both of us. We make every effort to keep our vacancies to a minimum. Our aggressive marketing techniques allow your property to be presented to the largest possible market in the shortest possible time. There is no fee for renewing a lease or amending a lease with a current tenant placed by our company.
During vacancy periods we ask that you the homeowner make sure the electricity & water service be maintained in your name for showings & to maintain landscape.
Applicants are required to complete a rental application and to provide credit information and references. As members of CBI Equifax Credit we run a total credit check on all prospective tenants. In addition, we report any delinquencies to the bureau! This has proven to be extremely effective in stopping late rents.
Once a tenant’s application has been approved, appointments are made to approve the actual lease agreement. We review the lease thoroughly with the tenant. This gives us a chance to answer any questions and to carefully explain the tenant’s responsibilities as well as our company’s policies and procedures. A copy of the lease agreement can be sent to you upon execution.
We undertake a move-in inspection with the new tenant using the “Move-in Move-Out Inspection” property condition report. We find this helps develop a good working relationship with the new tenant and gives us one more opportunity to encourage our tenants to take pride in their home. Additionally, we take pictures of the condition of the property before and after each tenant.
Once again, we want good tenants just as much as you do! We pride ourselves in the quality of tenants we are able to attract.
- Security Deposits
For additional protection, appropriate security deposits are always collected upon completion of a rental application by a prospective tenant. Amount of deposits are based on the monthly rental rate and the credit worthiness of the tenant. Applicants with pets are required to pay an additional pet deposit if a pet is approved by the owner.
All deposits are maintained in a non-interest bearing trust checking account as required by state real estate regulations until they are either refunded to the tenant upon the successful check-out inspection or are forfeited to cover damages caused by lease violations within 21 days of the tenant turning in keys. Full accounting, itemization of any charges, photographs and refund if appropriate are then certified mailed to the tenant’s forwarding address.
- Repairs and Maintenance Services
Timely and competent maintenance is the key to protecting your investment. Our goal is to provide you with this important service at a reasonable price using only qualified personnel. We do not charge any surcharge for this service. You pay only for the amount of the repair and we will provide you with a copy of the repair receipt.
All repair and maintenance services are performed by independent, outside vendors and contractors, not by company employees. Each has been selected because of their ability to provide the best possible service at the best price. We have compiled a long list of qualified and reliable service contractors that we use on a regular basis. However, you reserve the right to schedule and control any or all repair and maintenance responsibilities if you desire.
Routine repair and maintenance will be performed as needed and will be based on urgency and importance. For any major job, we usually obtain written estimates from two or three different companies, notify you, and obtain your approval before we proceed. We ensure the quality of the work performed by making spot checks and follow up inspections. You are further protected because each job is fully documented in writing and supported with receipts.
Executive Home Rentals & Sales offers three service options:
Gold Key Service
Tenant Finding/Screening and Month-to-Month Management:
- NO UP FRONT FEES!!!!
- Includes: Advertising, Showings, Application Process, Credit Reports, Background Checks, Employment and Income Verification, Rental History, Lease Execution, Walk-through with Tenant, 1099’s if applicable.
- Month-to-month management of property including landscape maintenance oversight, repairs, and tenant questions and/or issues.
- Yearly property inspections.
- Monthly accounting and statements.
- Monthly automatic bank deposits.
- Year-end 1099’s.
Silver Key Service
Tenant Finding/Screening Only:
- NO UP FRONT FEES!!!!
- Includes: Advertising, Showings, Application Process, Credit Reports, Background Checks, Employment and Income Verification, Rental History, Lease Execution, Walk-through with Tenant & Homeowner.
Brass Key Service
Tenant Screening Only
- Includes: Application Process, Credit Reports, Background Checks, Employment and Income Verification, and Rental History.
Selling a home, or looking for a new home to buy or rent? Contact us today and see how Executive Home Rentals & Sales can help you!